How to create a vendor payment

Use this guide to record a payment made to a vendor in Raad ERP.

Go to: Masters > Vendors

Step 1: Open Vendor

From the left-side navigation, click Masters.

Select Vendors.

Search and select the required vendor from the list.

Step 2: View Vendor Ledger

After selecting the vendor, the vendor page will open.

Here you can view:

Outstanding Balance,

Total Debits,

Total Credits,

Vendor Ledger details.

Step 3: Click Payment

On the vendor page, click Payment (top right).

Step 4: Payment Details

Select the Payment Method:

Cash – if payment is made in cash.

Bank Transfer – if payment is made through bank.

Enter the Payment Amount.

If Bank Transfer is selected, enter Reference Number or Cheque Number.

Add Notes if required.

Step 5: Invoice Allocation

Invoice allocation is used to map the payment to vendor invoices.

Choose one of the following options:

Auto Allocation – Payment will be automatically adjusted against the oldest outstanding invoices.

Manual Allocation – Select specific invoices and allocate the amount manually.

Step 6: Manual Allocation (If Selected)

Select the invoice from the list.

Enter the amount to be allocated for that invoice.

You can allocate partial or full payment.

Step 7: Post Payment

Review the payment details.

Click Post Payment to save.

After posting, the payment will be reflected in the vendor ledger and the corresponding invoices will be adjusted automatically.

Need Help? Watch the tutorial video